Precise regulatory documentation is an imperative in the healthcare industry. The sheer amount of paperwork and detailed tracking required for regulatory compliance can be daunting and costly. A well thought out automated
document strategy can ease minds, facilitate audits and make a surprising difference in the efficiency of your operation.
Regulatory documentation often comes in paper forms that are copied and placed in numerous locations, approved by multiple individuals, and audited manually. Regulatory data may be collected and accessed via spreadsheets
and IT applications, then manually, consolidated to complete tasks and make management decisions.
The problem with these methods is their inefficiency and the large time investment they require from employees in order to keep records up to date. Read how three healthcare organizations automate their regulatory document
management processes to increase operational efficiency, reduce cost and improve quality.
Reducing the complexity and cost of
clinical trial regulatory document management
A major cancer center recognized the opportunity to dramatically reduce management complexity and cost by transforming their clinical trial regulatory document process. This comprehensive cancer center offers its patients
opportunities to participate in more than 500 clinical trials at a multitude of locations across the country. They simplified their clinical trial regulatory documents collection, management and access by collaborating
with VACAVA, Inc. to design and implement an affordable custom application specific to their needs.
Paper documentation has been replaced with easy-to-create online forms, a single source of online information has eliminated confusion caused by multiple paper versions, and all signatures are obtained via electronic
signature. The cloud implementation enables remote review of regulatory documents to ease the review process performed by monitors and auditors. This new application has enabled the institution to significantly
increase efficiency and quality, while reducing the cost of its research regulatory document management process.
Preparing for exponential growth in
regenerative medicine
A manufacture and distributor of stem cell culture media recognized the need to rapidly scale production as their pharmaceutical clients were completing clinic trials and preparing for commercial use.
In the highly regulated pharmaceutical industry, auditability and trackability of every critical material is imperative. Patient and product safety is a matter of utmost importance. Therefore manufactures, must implement
audit and tracking processes that document critical materials from supplier, through manufacturing, to the end user. The custom application developed by VACAVA, Inc. supports the collection, retention, management
and access of this supplier's, manufacturing and end user data supporting Good Manufacturing Process (GMP), ISO, and CFR regulations.
By implementing a cloud-based document solution from VACAVA, this manufacture now has an infrastructure that will enable them to rapidly scale efficiently and productively, without adding exponential staff or technology
expense.
Improving the efficiency and cost of Lab
Certification and Accreditation Management
Recently, a major Minnesota healthcare provider realized the value of changing their process for lab certification and accreditation management. With 190 labs running over 2 million tests per year, the provider's process
of manually tracking certificate completion, maintenance and expiration dates in a spreadsheet was challenging.
Collaborating with VACAVA, they designed and implemented a software application which simplifies data collection, management and access. The cloud-based implementation enables remote data entry in a real-time sharing
environment and introduces features like certification renewal notifications, compliance reports, profile management, certificate archiving and automated certification/accreditation form population. With the help
of this new solution, the organization has increased its efficiency and reduced its costs.
These are three different Healthcare teams who embarked on similar strategies to improve their efficiency and costs through smarter regulatory document management.
Learn how VACAVA can help your organization. Contact me
today.
VACAVA. Inc.
VACAVA's mission is to deliver high-quality, affordable custom applications that allow companies to reengineer their existing processes and operate more efficiently and effectively. VACAVA's solutions are tailored exactly
to the needs of the organization, allowing us to work with companies of all sizes, from fledgling ventures to Fortune 500 companies.